Social sharing options

You are here:

  1. Home
  2. What We Do
  3. Coal Mining Records

Historic Coal Mining Records


Revised Costs in the Provision of Mine Abandonment Plans

From 1st November 2012 should you require the Coal Authority to research the Abandoned Mines Catalogue and provide a quote for printing costs there will be a minumum charge of £80.00 + VAT per hour or part hour payable prior to receipt of plans.


The Mining Records Office is sited at the Coal Authority headquarters in Mansfield and currently holds three main sets of records.

1. Coal Abandonment Plans

mining heritage and scanning servicesThe Mining Records office houses the collection of coal abandonment plans, covering both opencast and deep mining operations, which depict areas of coal extraction and the point of entry into the same. These plans, which are held under an agreement with the Health & Safety Executive, have been required to be deposited since 1872, the collection numbering in excess of 100,000 plans.

The entire collection has been digitially scanned and visitors can view them on any of the 5 dedicated computer terminals at the Coal Authority's Mining Heritage Centre. paper prints and now digitial copies on CD or DVD can be reproduced as per our current published charges, a quotation for which can be supplied upon request.

The original plans, which vary greatly in scale and size, are held in controlled conditions with regard to humidity and temperature and are protected by a flood gas protection system.

2. Coal Holdings Register

The Coal Holdings Register dealt with the transfer in ownership of coal prior to the Nationalisation of the Coal Industry on the 1 January 1947. In conjunction with the Registers, the collection includes twenty-six and a half thousand former Coal Commission claim files that contain the relevant plans and Mining Leases, to supplement the Register entry.

3. Licence Register

The Licence Register contains information on all current granted licences together with any applications for the same received by the Coal Authority. In the case of a granted licence the entry consists of the relevant extracts of the licence together with a plan/s depicting the area of the same

Inspection of Records

All the above records, which cover England, Scotland and Wales, can be viewed at the Mining Records Office, any day Monday to Friday, between the hours of 09.00 and 12:00 and 13:30 to 16:30 (13:00 to 16:00 Fridays), subject to the making of a prior appointment.

  • t: 01623 637 225/237
  • f: 01623 629 100


The inspection of coal abandonment plans is free of charge for half day visits but searches will be charged at the usual rate. Visits that exceed half a day will be subject to a room hire charge. Visits to view the Coal Holdings Register and the Licence Register are subject also to a charge per half day visit.

Postal Requests:

If it is inconvenient to visit the office, then searches of the relevant records can be undertaken subject to the current charges. At the present time the remit is to respond to such requests within five working days. It should be noted that the appropriate search fee should be forwarded with any such request.

Prime Geological Data:

With effect from 10 September the former British Coal Prime Geological Data has been transferred to the custodianship of the British Geological Survey (BGS) at their Keyworth headquarters.

  • Contact Rod Bowie at BGS, t: 0115 936 3106.

All visits and copying requests will be subject to the advertised BGS charges in operation at the time.As per the arrangements with the Coal Authority, any data falling within a current Licence area is deemed to be held under 'confidential' cover to the Licensee, and thus not available for inspection by a third party.


Useful Information

Download our mining records brochure Size: [622 KB] File Type: [.pdf]


Link to home page