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Authority Services and Charges

1. Property Searches and Reports

  • Charges and VAT rates illustrated here are effective from 1st August 2012.

 1.1 - Residential Property Searches and Reports

Available for single unit residential property, either existing or currently being built (e.g. a single plot on a residential development site). The report will answer questions 1 to 12 of the current Law Society Scheme Search Form (1 to 11 in Scotland) and is fully Home Report (Scotland) compliant.

Residential Property Search Charges

Report Description

Digitising

 Method

Charge VAT Total

Residential Mining Report.

Includes information on coal mining and brine subsidence claims

Customer £25.00 £5.00 £30.00

Residential Mining Report.

Includes information on coal mining and brine subsidence claims

Coal Authority £29.00 £5.80 £34.80

Residential Ground Stability Report (off coalfield areas).

Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Customer £33.00 £6.60 £39.60

Residential Ground Stability Report (off coalfield areas).

Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Coal Authority £41.25 £8.25 £49.50

Residential Ground Stability Report (on coalfield areas).

Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Customer £44.00 £8.80 £52.80

Residential Ground Stability Report (on coalfield areas)

Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Coal Authority £55.00 £11.00 £66.00

Residential Enviro All-in-One Report, off coalfield area

Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £44.00 £8.80 £52.80

Residential Enviro All-in-One Report, off coalfield area

Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £55.00 £11.00 £66.00

Residential Enviro All-in-One Report, on coalfield area

Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £66.00 £13.20 £79.20

Residential Enviro All-in-One Report, on coalfield area

Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £82.50 £16.50 £99.00

 

1.2 - Non-Residential Property, Commercial or Development Site Searches and Reports

Available for multi-residential, non-residential or sites up to a maximum of 25 hectares in extent. The report will answer questions 1 to 15 of the current Law Society Scheme Search Form (1 to 13 in Scotland) and is fully Home Report compliant.

Non-Residential Property, Commercial or Development Site Search Charges

Report Description Digitising Method Charge VAT Total

Non-Residential Mining Report 

up to 25 hectares. Includes information on coal mining and brine subsidence claims

Customer £59.00 £11.80 £70.80

Non-Residential Mining Report 

up to 25 hectares. Includes information on coal mining and brine subsidence claims

Coal Authority £69.00 £13.80 £82.80

Non-Residential Mining Report 

each additional 25 hectares.

Customer £59.00 £11.80 £70.80

Non-Residential Mining Report 

each additional 25 hectares.

Coal Authority £69.00 £13.80 £82.80

Non-Residential Ground Stability Report (on/off coalfield areas)

up to 25 hectares. Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Customer £88.00 £17.60 £105.60

Non-Residential Ground Stability Report (on/off coalfield areas)

up to 25 hectares. Includes information on coal mining, brine subsidence claims and natural subsidence hazards

Coal Authority £110.00 £22.00 £132.00

Non-Residential Ground Stability Report (on/off coalfield areas)

each additional 25 Hectares

Customer £88.00 £17.60 £105.60

Non-Residential Ground Stability Report (on/off coalfield areas) 

each additional 25 Hectares

Coal Authority £110.00 £22.00 £132.00

Non-Residential Enviro All-in-One Report (on coalfield area) 0-15 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £198.00 £39.60 £237.60

Non-Residential Enviro All-in-One Report (on coalfield area) 0-15 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £247.50 £49.50 £297.00

Non-Residential Enviro All-in-One Report (off coalfield area) 0-15 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £132.00 £26.40 £158.40

Non-Residential Enviro All-in-One Report (off coalfield area) 0-15 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £165.00 £33.00 £198.00

Non-Residential Enviro All-in-One Report (on coalfield area) 15-20 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £260.00 £52.00 £312.00

Non-Residential Enviro All-in-One Report (on coalfield area) 15-20 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £325.00 £65.00 £390.00

Non-Residential Enviro All-in-One Report (off coalfield area) 15-20 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £189.00 £37.80 £226.80

Non-Residential Enviro All-in-One Report (off coalfield area) 15-20 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £235.00 £47.00 £282.00

Non-Residential Enviro All-in-One Report (on coalfield area) 20-30 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £365.00 £73.00 £438.00

Non-Residential Enviro All-in-One Report (on coalfield area) 20-30 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £460.00 £92.00

£552.00

Non-Residential Enviro All-in-One Report (off coalfield area) 20-30 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £235.00 £47.00 £282.00

Non-Residential Enviro All-in-One Report (off coalfield area) 20-30 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £295.00 £59.00 £354.00

Non-Residential Enviro All-in-One Report (on coalfield area) 30-40 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £470.00 £94.00 £564.00

Non-Residential Enviro All-in-One Report (on coalfield area) 30-40 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £590.00 £118.00 £708.00

Non-Residential Enviro All-in-One Report (off coalfield area) 30-40 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £330.00 £66.00 £396.00

Non-Residential Enviro All-in-One Report (off coalfield area) 30-40 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £415.00 £83.00 £498.00

Non-Residential Enviro All-in-One Report (on coalfield area) 40-80 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £625.00 £125.00 £750.00

Non-Residential Enviro All-in-One Report (on coalfield area) 40-80 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £785.00 £157.00 £942.00

Non-Residential Enviro All-in-One Report (off coalfield area) 40-80 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £425.00 £85.00 £510.00

Non-Residential Enviro All-in-One Report (off coalfield area) 40-80 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £535.00 £107.00 £642.00

Non-Residential Enviro All-in-One Report (on coalfield area) 80-120 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £730.00 £146.00 £876.00

Non-Residential Enviro All-in-One Report (on coalfield area) 80-120 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £915.00 £183.00 £1,098.00

Non-Residential Enviro All-in-One Report (off coalfield area) 80-120 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £475.00 £95.00 £570.00

Non-Residential Enviro All-in-One Report (off coalfield area) 80-120 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £590.00 £118.00 £708.00

Non-Residential Enviro All-in-One Report (on coalfield area) 120-150 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £840.00 £168.00 £1,008.00

Non-Residential Enviro All-in-One Report (on coalfield area) 120-150 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £1,050.00 £210.00 £1,260.00

Non-Residential Enviro All-in-One Report (off coalfield area) 120-150 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Customer £520.00 £104.00 £624.00

Non-Residential Enviro All-in-One Report (off coalfield area) 120-150 Hectares
Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure

Coal Authority £650.00 £130.00 £780.00


 

1.3 - Other Search Services and Reports

The Coal Authority also provides these additional search, advisory and follow-up reporting services.

Other Search Services and Reports

Report Description Ordering Method Charge VAT Total

Search Not Required Certificate.

Formal confirmation that there are no past or proposed coal workings to affect the property and that the property is not in the Cheshire Brine Subsidence Compensation District.

online only £15.00 £3.00 £18.00

Subsidence Claim Search.

Answers just the CON29M & ScotForm enquiry 9 subsidence damage claims questions.

online, postal or telephone £13.00 £2.60 £15.60

Expedited Fee.

Additional fee for same/next working day fax service.

online, postal or telephone £50.00 £10.00 £60.00

Interpretive Report.

Optional follow-up report subsequent to the disclosure of a mine entry in any residential report.

online, postal or telephone £75.00 £15.00 £90.00

Claims History Service.

Optinal follow up service for further information on subsidence claims if referred to in a Report.

online, postal or telephone £110.00 £22.00 £132.00

Copy of S.46 Notice.

As issued to property owners who might be affected by subsidence as a result of active mining operations.

postal or telephone £25.00 £5.00 £30.00

Mine Entry Plans and Data Sheets.

Produced for customer defined areas; one data sheet per mine entry disclosing a summary of all metadata held.

online, postal or telephone £14.00 per mine entry £2.80 £16.80 (minimum charge of £42.00)

Surface Hazard Report.

Optional follow-up report subsequent to the disclosure of surface hazards in any residential or non-residential report.

online, postal or telephone £75.00 £15.00 £90.00

Mine Gas Emission Report

Optional follow-up report subsequent to the disclosure of mine gas emissions in any residential or non-residential report.

online, postal or telephone £75.00 £15.00 £90.00  

Subsidence Damage Remedy Letter

A letter that summarises the remedies to home-owners, their lenders and insurers under the Coal Mining Subsidence Act 1991.

postal or telephone £13.00 £2.60 £15.60  

Subsidence Buffered Claims Report

Optional follow-up report subsequent to the disclosure of subsidence claims within 50m of the property boundary.

postal or telephone £13.00 per claim £2.60 £15.60  

Ad Hoc Mining Information Manager Research Fee

Optional follow-up service where further advice and/or information is required to that included in a standard property report

postal or telephone £80.00 per hour or part hour £16.00 £96.00  

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2. Licensing Charges

Please note: VAT is not levied on licensing charges but does apply to legal costs. Variations to Licences and Agreements include assignments to new operators.

Licence & Agreement Application Charges

Licence or Agreement Type
Minimum
Maximum
Charge Rate
Underground Mining, Surface Mining or Underground Coal Gasification Operating or Conditional Licence
(with the exception of Forest of Dean charges below)
New
£575
£13,800
Maximum area 10,000 hectares
£575 per hectare
Variation
£575
£13,800
Only for increases in area
£575 per hectare
Underground Mining
Forest of Dean Licence
(in a freeminer's gale in the Hundred of St Briavels)
New
n/a
n/a
£50 flat rate
Variation
n/a
n/a
£50 flat rate
Exploration Licence
New
£575
£11,500
Maximum area 2,000 hectares
£5.75 per hectare
Variation
£575
£11,500
Only for increases in area
£5.75 per hectare
Abandoned Mine Methane Access Agreement
New
£575
£2,875
Maximum area
500 hectares
£5.75 per hectare
Variation
£575
£2,875
Only for increases in area
£5.75 per hectare
Coal Bed Methane
Single Site
Access Agreement
New
£575
£2,875
Maximum area
500 hectares
£5.75 per hectare
Variation
£575
£2,875
Only for increases in area
£5.75 per hectare
Coal Bed Methane
Blanket Access Agreement
New
n/a
Maximum area Petroleum Licence
£5,750 flat rate
Variation
n/a
n/a
£575 flat rate
Coal Bed Methane Supplemental
Access Agreement
(following grant of Blanket Access Agreement)
New
n/a
Maximum area
200 hectares
£1,150 flat rate
Variation
n/a
n/a
£575 flat rate
Minewater Heat Recovery
Single Site
Access Agreement
New
£575
£2,875
Maximum area
500 hectares
£5.75 per hectare
Variation
£575
£2,875
Only for increases in area
£5.75 per hectare
Minewater Heat Recovery Blanket Access Agreement
New
n/a
Maximum area 2,000 hectares
£2,300 flat rate
Variation
n/a
n/a
£575 flat rate
Minewater Heat Recovery Supplemental
Access Agreement
(following grant of Blanket Access Agreement)
New
n/a
Maximum area
200 hectares
£1,150 flat rate
Variation
n/a
n/a
£575 flat rate
Deep Energy Borehole Access Agreement
New
n/a
n/a
£575 flat rate
Variation
n/a
n/a
£575 flat rate
Incidental Coal Agreement
New
n/a
n/a
£250 flat rate
Variation
n/a
n/a
£250 flat rate

Licence & Agreement Grant Charges

Please note: All charges are based on a grant of Licence or Access Agreement in the standard form and the Authority reserves the right to charge legal costs

Licence or Agreement Type
Grant Charge
Underground Mining, Surface Mining or Underground Coal Gasification Operating or Conditional Licence
(with the exception of Forest of Dean charges below)
New
£1,150
Variation
Equivalent Annual Fee for Operating Licence term extension £575 for all other variations
Underground Mining
Forest of Dean Licence
(in a freeminer's gale in the Hundred of St Briavels)
New
£50
Variation
£50
Exploration Licence
New
£575
Variation
£575
Abandoned Mine Methane Access Agreement
New
£575
Variation
£575
Coal Bed Methane
Single Site
Access Agreement
New
£575
Variation
£575
Coal Bed Methane
Blanket Access Agreement
New
£575
Variation
£575
Coal Bed Methane Supplemental
Access Agreement
(following grant of Blanket Access Agreement)
New
None
Variation
£575
Minewater Heat Recovery
Single Site
Access Agreement
New
£575
Variation
£575
Minewater Heat Recovery Blanket Access Agreement
New
£575
Variation
£575
Minewater Heat Recovery Supplemental
Access Agreement
(following grant of Blanket Access Agreement)
New
None
Variation
£575
Deep Energy Borehole
Access Agreement
New
£575
Variation
£575
Incidental Coal Agreement
New
None
Variation
None

Licence & Agreement Annual Charges

Please note: All charges are invoiced on the anniversary month of the Licence or Agreement grant. The annual charge covers standard work in administering a Licence or Agreement but the Authority reserves the right to charge for any ad-hoc work on an hourly basis.

 

Licence or Agreement Type
Grant Charge
Underground Mining, Surface Mining or Underground Coal Gasification Licence
(with the exception of Forest of Dean charges below)
Operating
The charge is based on an estimate of tonnage to be produced in the following 12 months
0-5,000 tonnes                  £575      
5,001>250,000 tonnes    £1,150
>250,000 tonnes               £5,750
Conditional
£575 (Note: If an exploration licence has been granted with a conditional licence there is only one annual fee)
Underground Mining
Forest of Dean
Licence
(in a freeminer's gale in the Hundred of St Briavels)
£50
Exploration Licence
£575
Abandoned Mine Methane
Access Agreement
£575
Coal Bed Methane
Single Site Access Agreement
£575
Coal Bed Methane
Blanket Access Agreement
£575
Coal Bed Methane
Supplemental Access Agreement
(following grant of Blanket Access Agreement)
£575
Minewater Heat Recovery
Single Site
Access Agreement
Area based with a minimum of £175 rising at £1.15 per hectare to a maximum of £575
Minewater Heat Recovery
Blanket Access Agreement
£575
Minewater Heat Recovery
Supplemental Access Agreement
(following grant of Blanket Access Agreement)
Area based with a minimum of £175 rising at £1.15 per hectare to a maximum of £575
Deep Energy Borehole
Access Agreement
£575
Incidental Coal Agreement
£250

Payments for coal or rights in relation to coal

Type
Payment
Underground Mining, Surface Mining or Underground Coal Gasification Lease
(with the exception of Forest of Dean charges below)
Operating
£0.17 per tonne production related rent
Option
for Lease associated with Conditional Licence
£0.30 per hectare paid on Grant
£0.35 per hectare paid at the end of Year 1
£0.40 per hectare paid at the end of  Year 2
£0.45 per hectare paid at the end of  Year 3
£0.50 per hectare paid at the end of  Year 4
£0.60 per hectare paid at the end of  Year 5
£1.15 per hectare paid at the end of  Year 6
£1.75 per hectare paid at the end of  Year 7
Underground Mining
Forest of Dean
Lease
(in a freeminer's gale in the Hundred of St Briavels)
£0.17 per tonne production related rent if the Coal Authority are the Galee, otherwise no charge
Exploration Licence
£5.75 per hectare for 4 months’ exclusivity
Abandoned Mine Methane
Access Agreement
Site specific valuation taken for new production holes only
Coal Bed Methane
Single Site Access Agreement
Site specific valuation taken for new production holes only
Coal Bed Methane
Blanket Access Agreement
None
Coal Bed Methane
Supplemental Access Agreement
(following grant of Blanket Access Agreement)
Site specific valuation taken for new production holes only
Minewater Heat Recovery
Single Site
Access Agreement
Site specific valuation taken for new production holes only
Minewater Heat Recovery
Blanket Access Agreement
None
Minewater Heat Recovery
Supplemental Access Agreement
(following grant of Blanket Access Agreement)
Site specific valuation taken for new production holes only
Deep Energy Borehole Access Agreement
Site specific valuation taken for new production holes only
Incidental Coal Agreement
£1.00 per tonne production related rent

 

 

 

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3. Permissions Charges

Fees are based upon one of the following: the area of the application, the number of boreholes, or the number of mine entries to be investigated and/or treated.

Permission to Enter or Disturb Coal Authority Mining Interests

Permissions Charges Based Upon: Min. Charge: Max. Charge: Charges per unit:

3.1 - Area of the application.

 Any number of shafts/adits are included within this area fee.

£85.00 £2125.00(for over and above 2.5 hectares) £85.00 per 0.1 hectare (1000m2) or part thereof

3.2 - Number of boreholes.

For initial investigation purposes only.

Should treatment then prove necessary, a further application would be needed to cover the whole grouting area (see charges for 3.1 above). However, the initial £42.50 per borehole fee would be deducted from this.

£85.00 £425.00 £42.50 per borehole

3.3 - The number of mine entries to be investigated and/or treated

(when not included within 3.1 above)

£85.00 £2125.00 £85.00 per shaft or adit investigation/ treatment

Retrospective applications will only be considered in exceptional circumstances and on the proviso that all investigation and treatment works have been completed and recorded to accepted published standards including HSE guidance. Retrospective applications will be charged at twice the normal applicable rate.

Permissions fees are shown exclusive of VAT and can be made by cheque (payable to The Coal Authority), credit card, or BACS. Payments must be paid in full before the permit can be granted.

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4.Property Enquiries charges:

Historic Enquiries Charges

For the research of: Charges:
Property enquiries relating to the ownership of land that may have been owned by the former National Coal Board or British Coal Corporation (initial investigation charge) £160.00
Any additional work regarding property enquiries will be charged hourly £80.00

 

 

5. Historic Mining Records and Records Management

Charges effective from 1st July 2011

Visitor inspection rooms are available between the hours of:

  • 09:00 to 12:00
  • 13:00 to 16:30 (16:00 on Fridays)
  • All visits are subject to the making of a prior appointment

Visits to the Mining Records Office:

Visits to the Mining Records Office:
Visits: Charges:
To view abandonment plans includes 1 search (half-day) £60.00
To view abandonment plans includes 2 searches (full-day) £90.00

Extra searches are available on request and subject to usual charges.

Central viewing stations in the library area are available for half day bookings free of charge but searches will be charged at usual rate.

Printing Charges:

Printing Charges:
For the colour printing of originals in paper format: Charges:
Up to A2 (420mm x 594mm) £15.00
Above A2 (420mm x 594mm) up to A1 (594mm x 841mm) £25.00
Above A1 (594mm x 841mm) up to A0 (841mm x 1188mm) £35.00
Above A0 (841mm x 1188mm) up to Max (900mm x 1500mm) £45.00
Photocopying (A4) £0.40
Photocopying (A3) £0.45

Electronic Format Charges:

Electronic Format Charges:
For images supplied in the format of: Charges:
JPEG (including meta data) £35.00
DVD (per disc) £5.00
USB drive £65.00

Geological Data:

Geological Data:
For copies of: Charges:
Digital Opencast (Surface Mining) borehole data (per borehole, without scientific data) £2.00
Digital Opencast (Surface Mining) borehole data (per borehole, with scientific data) £2.50

British Coal Photographs:

British Coal Photographs:
For copies of photographs: Charges:
Size: A4 £10.00

Other Historic Records:

Other Historic Records:
For copies of: Charges:
Certified copy of Property Deeds (per deed - plans charged extra if applicable) £65.00
+£25.00 per sheet
Uncertified copy of Property Deeds (per deed - plans charged extra if applicable) £65.00
Copy of a Court Order (per order - plans charged extra if applicable) £50.00
Copy of Mining Lease (per lease - plans charged extra if applicable) £50.00
Copy of entry in Coal Holding Register (per entry) Application Plans extra £40.00
Visits to view entries on the Licence Register (per entry) £40.00
Copy of entry on Licence Register (per entry) £40.00
Notices £40.00

Search Fees:

Search Fees:
For copies of: Charges:
Detailed search by a surveyor (minimum charge covers 1 hour of work and is currently £80.00 per person per hour (or part hour) + VAT). £80.00
Abandoned Mines Catalogue Search (per search) £50.00
Interrogation of Wisdom data base (per search) £50.00

Please note that all charges for searches are payable in advance

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6. Enquiries

Notes For Guidance:

Whilst the Coal Authority will provide a document search and inspection service it will not interpret or analyse information it holds (except for the Interpretive Mining Report).

The Coal Authority disclaims any responsibility for the accuracy of information contained in historic records, and notes, annotations and amendments which appear on documents, including plans, logs and analytical reports.

The Coal Authority will not take responsibility for the provision of correct data when enquiries are based on inaccurate information.

Historic Records - Mining Records:

t: 01623 637 225/237
f: 01623 629 100

Historic Records - Records Management:

t: 01623 637 217
f: 01623 423 468

Historic Records - Land and Property:

t: 0345 762 6848
f: 01623 621 955

Licensing and Permissions:

t: 01623 637 339
f: 01623 620 363

Property Searches and Reports:

t: 0345 762 6848
f: 01623 637 338

All written enquiries should be directed to the relevant department/contact at:

The Coal Authority
200 Lichfield Lane
Berry Hill
Mansfield
Nottinghamshire
NG18 4RG

DX716176 Mansfield 5.

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